RGF Staffing is one of the largest HR service providers in the world. We are part of Recruit Holdings. Operating in Japan, Asia Pacific, Europe and North America, we've been making meaningful conne...

Privacy Statement

Privacy Statement RGF Staffing B.V.

Your privacy is important to us. 

Our shared mission is to bring people together. A job is more than a means to earn money. It is about connecting candidates and companies and creating opportunities for all involved. In carrying out our work, we gain access to your personal information, applicants, flex workers and clients. It is essential that we properly handle the personal information of you and others, regardless of whom it concerns. Especially in our business, where people are central, this is extra important. We respect the right to privacy and handle personal information with care.

Thank you for reading the privacy statement of RGF Staffing B.V., one of the largest HR services providers in the world with operations across the world and headquartered in the Dutch city of Almere.

1. Identity and contact details

For the purpose of this privacy statement, the following legal entity is the controller of your personal data:

RGF Staffing B.V.
P.J. Oudweg 61, 1314 CK, Almere
The Netherlands
(‘we’ or ‘RGF Staffing’)

We are part of Recruit Holdings Co. Ltd, based in Japan.

All personal data that we obtain about you will be collected and processed in accordance with applicable data protection legislation, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 (‘GDPR’), as well as this privacy statement.

This statement provides more information about the personal data that we process, why we process it, how we obtain the data, how long we retain the data and with whom we share it. It also provides more information on how you can exercise your rights.

2. Purposes

We process your personal data for one or more of the following purposes:

-    Contact and information
-    Recruitment within RGF Staffing
-    B2B management
-    Website optimization and website security
-    Camera surveillance
-    Accounting
-    Litigation management

Below, you can find for each purpose the personal data that we process, why we process it, how we obtain the data, how long we retain the data and with whom we share it.

A. Contact and information

If you make use of the contact form on our website, we process your personal identification data (name, email address) and any possible additional information that you provide to us. We obtain this personal data directly from you.

This data allows us to follow-up on your contact via our website, i.e. to get in touch with you, provide you with information that you may have requested via our website, etc.

The legal basis for this processing is the consent that you have given by submitting to us your personal data for the above-mentioned purposes (Art. 6, §1, (a) GDPR).

For the above-mentioned purpose, we store your personal data for 7 years after having followed-up on your contact plus a verification period of 1 year.

B. Recruitment within RGF Staffing

When you apply for a position at RGF Staffing, or when we receive your CV from a recruitment agency (whether within or outside our group of companies), we process your personal identification data (such as your name, address, email address, telephone number) as along with any other information provided in your resume or during the recruitment process, including during interviews. We obtain this personal data directly from you or through a recruitment agency within or outside our group.

We use this personal data to fill in our current vacancies, including by conducting reference checks.

The legal basis for processing this data is the necessity to enter into an employment agreement with you (Art. 6, §1, (b) GDPR). If we conduct reference checks or wish to include you in our talent database for future vacancies, we will ask for your consent (Art. 6, §1, (a) GDPR).

For recruitment purposes, we store your personal data for one month after withholding or rejecting your application. With your consent, we will keep you in our talents database for a period of 1 year. You can of course withdraw your consent at any time (for more information, see Rights).

We may share your personal data with recruitment agencies within our group companies (any subsidiary or holding company of RGF Staffing B.V. or any subsidiary of any holding company of RGF Staffing B.V., hereafter referred to as the “Group”). Our IT providers also have access to your personal data.

C. B2B management

As a supplier or business partner of RGF Staffing, we may process your personal identification data (name, (company) address, email address, telephone number), identification data issued by public authorities (enterprise number, VAT number), as well as all other information that is provided to us or is relevant in the context of our collaboration. We obtain this personal data directly from you.

This data allows us to conclude agreements with suppliers and business partners (including comparing suppliers, requesting quotes and conducting pre-contractual negotiations), communicate with suppliers and business partners, manage orders and organize payments.

The legal basis for this processing is the conclusion and execution of an agreement for the provision of goods or services with you (Art. 6, §1, (b) GDPR) or, in case you are a contact person of a professional supplier or business partner, our legitimate interest to organize our B2B management (Art. 6, §1, (f) GDPR).

For our B2B management, we store your personal data for up to 7 years plus a verification period of 1 year after the end of the agreement.

We only share this personal data with third parties on a need-to-know basis, including public authorities. In addition, our IT providers also have access to this personal data.

D. Website optimisation and website security

When you visit our website, we process your electronic identification data (IP address and cookies). We obtain this personal data directly from you.

This data allows us to improve your browsing experience on our website, to better tailor the website to your preferences and to secure our website against spam. Additionally, it helps us gather detailed statistics, track user engagement, optimize the overall experience, and gain valuable insights into user behavior.

The legal basis for placing essential and functional cookies is our legitimate interest to provide a well-functioning and user-friendly website (Art. 6, §1, (f) GDPR). Analytical, advertising and social media cookies will only be placed if you have given your consent (for more information, see our cookie statement).

The expiration date varies per cookie and you can change your cookie preferences at any time (for more information, see our cookie statement).

We only share this personal data with IT and software providers with whom we cooperate for our website. The providers of third-party cookies may also have access to your personal data.

E. Camera surveillance

To ensure security, our buildings and premises are equipped with surveillance cameras. These cameras record your images, as well as the location, date, and time of your presence. We obtain this personal data directly from you. The camera surveillance is clearly indicated at the entrance to our premises and buildings with the known symbol.

The processing of this personal data allows us to ensure the security of our employees, visitors, buildings and premises, prevent theft, and handle crimes, conflicts, incidents, and other cases of damage.

The legal basis for processing this personal data is our legitimate interest in ensuring the security of our employees, visitors, buildings and premises (Article 6.1 (f) GDPR).

For security purposes (camera surveillance), we store your personal data for up to 14 days in accordance with the principles of data minimization and storage limitation under Article 5(1)(c) and (e) GDPR, as applied under Dutch law and guidance of the Autoriteit Persoonsgegevens. If recorded footage is necessary for the investigation of an incident, the data may be retained for a longer period for as long as required for that purpose.

We only share this personal data when necessary with third parties, including courts and law enforcement authorities. In case of an incident, the footage may also be shared with insurance companies, law firms, experts, bailiffs, or other involved parties. Additionally, we share this personal data with third parties with whom we cooperate for the storage and management of your data (IT and software providers).

F. Accounting

For accountancy purposes, we may process your personal identification data (name, (company) address, email address, telephone number), identification data issued by public authorities (enterprise number, VAT number), financial data (bank account number, manner of payment) and an overview of supplied services. We obtain this personal data directly from you.

This data allows us to keep our accounts and comply with accounting obligations (including the preparation of the annual accounts) and invoice our products, services and events.

The legal basis for this processing is the various legal obligations as set out in  Part 9, book 2 of the Dutch Civil Code (Art. 6, §1, (c) GDPR).

For accountancy purposes, we store your personal data for up to 7 years plus a verification period of 1 year after the relevant financial year.

We only share this personal data with third parties on a need-to-know basis, including public authorities, social security authorities, banking and insurance companies and our accounting firm. In addition, our IT providers also have access to this personal data.

G. Litigation management

In case of a (potential) litigation, we may process your personal identification data (name, (company) address, email address, telephone number) and any other information that is relevant to the (potential) litigation. We obtain this personal data directly from you or via third parties.

This data allows us to defend our legitimate interests in all forms of dispute resolution. The legal basis for this processing is the legitimate interest to exercise our (contractual, extra-contractual, legal and other) rights of defense (Art. 6, §1, (f) GDPR).

For our litigation management, we store your personal data for up to 5 years, plus a verification period of 1 year, after the expiry of the period for to appeal at last instance, or longer if necessary to comply with legal obligations.

We only share this personal data with third parties on a need-to-know basis, including public authorities and judicial authorities (i.e. courts and tribunals, bailiffs, public prosecutor’s office and police authorities), banking and insurance institutions, our accounting firm, external legal counsel and debt collection firms. Our IT providers also have access to this personal data.

3. Security

Proper security and protection of personal data is essential, especially in this digital age where technology is rapidly making more possible. We make every effort to implement appropriate organizational and technical measures to secure your personal data against unlawful processing and/or loss.

In order to protect personal data, we subject our systems and suppliers to high quality requirements and record the agreements we make in this regard contractually - in a data processing agreement (‘DPA’). In addition, the employees of all processors (e.g. IT hosting companies, etc.) who have access to your personal data are bound by a confidentiality clause.

We also ensure that only authorized personnel have access to personal data and we arrange retention periods for personal data centrally as much as possible. Our IT department continually examines how a process can be made simpler, faster, closer and safer.

4. Rights

You may, at any time, contact us to exercise the following rights:

  • the right to access or rectification of your personal data;
  • the right to erasure of your personal data;
  • the right to restrict the processing of your personal data;
  • the right to withdraw your consent;
  • the right to object to the processing of your data;
  • the right to transmit your data to another service provider;
  • the right to file a complaint if you believe that we are not acting in accordance with applicable data protection laws. Please know that you also have a right to file a complaint with the Dutch Data Protection Authority.

Your requests and/or objections can be addressed to our Legal Counsel in the manner specified below.

RGF Staffing B.V.
To the attention of the Legal Department
PO box 1
1300 AA Almere
The Netherlands

You can reach us via one of the following channels:
•    via post: to the abovementioned address
•    via e-mail: legal@rgfstaffing.com
•    via phone: +31(0)36 529 95 00

Upon receipt of such a request we will respect all rights relating to your personal data to which you are entitled under applicable law. To ensure that we only disclose information to the rightful individual, we may request proof of identity.

For those processing activities for which the legal basis is a legitimate interest, you can ask us more information about the balancing of interests that RGF Staffing has conducted in that context. You may exercise your right to object to the processing of your personal data at any time, specifying the reasons related to your specific situation. RGF Staffing will cease processing your personal data unless it believes there are compelling legitimate grounds that outweigh the interests, rights, and freedoms you assert.

5. Updates

This privacy statement may be amended from time to time, within the limits of the applicable data protection laws. Via our website you always have access to the most recent version.

Privacy Statement version April 1, 2026